Let’s put it directly, AI isn’t the future of estate agency – it’s already here, reshaping how top-performing estate agents work today.
It can be daunting when exploring new tech and this article aims to help you use it to your advantage. Put simply, practical AI is a technology that automates every day tasks, freeing you up to focus on what matters: winning instructions, building relationships, and closing deals.
At Alto, we’ve embedded AI-driven automation directly into our platform all designed to make your life easier. Whether you’re a solo operator juggling every aspect of your business, or a multi-branch agency scaling fast, the impact is immediate and measurable. And we’re not talking about marginal gains — we’re talking about saving hours every single week.
Let’s explore how AI is already transforming everyday tasks and how you can start benefiting today…
Where estate agents lose time and how AI can help
Estate agency life is full of bottlenecks. If you’re still manually creating listings, retyping the same information, chasing signatures, or switching between platforms; you’re not alone. Luckily AI is already available to shorten your task list.
We review agents’ behaviours and tasks everyday and we’ve identified the most common areas where they are wasting time. Here’s a breakdown of where your time typically goes — and how Alto’s practical AI is already solving it:
Manual listing creation
Creating listings is one of the most time-consuming daily tasks. Sourcing descriptions, formatting them, uploading images, cross-referencing details. It all adds up. With Alto listings are now automatically generated in a couple of clicks. We use property data and smart AI to produce polished summaries ready for review and upload. Time saved: 28 minutes per listing
Endless paperwork and repetitive admin
From EPC checks to gathering client information and generating valuation reports, admin can eat into hours of your week.
With Alto:
- Digital property questionnaires make data collection seamless
- Auto-populated EPC details from Alto’s onboarding tool (Keyflo)
- Auto-prompted letters and smart signature workflows
Time saved: 20 hours on average
Alto customers see time-savings instantly
City Residential saved 12+ hours weekly
“Our daily operations transformed. What once took hours now takes mere minutes. The difference in client satisfaction is noticeable and immediate.” – Alan Bevan, Managing Director
Kings Hill Properties saved over 480 hours a year
“Our old system compared to Alto is genuinely incomparable. Within weeks, tasks that previously took us hours were completed in minutes. Brochures are automated and property listings go live instantly. The immediate improvement was astonishing.” – Be Chapman, Branch Manager
Scalable for solo agents or growing teams
Whether you’re working solo or leading a growing team, AI in estate agency is not just about saving time, it’s about unlocking growth.
For solo agents:
You might be wearing every hat: marketing, sales, admin, compliance. But you don’t need to do it all manually.
With Alto’s AI-backed features, solo agents are:
- Reclaiming 10+ hours per week
- Reducing stress and errors
- Freeing up time to focus on instructions and client care
For growing branches:
Scaling comes with new challenges: keeping teams aligned, ensuring compliance, and maintaining service standards.
With Alto, growing agencies benefit from:
- Streamlined collaboration across teams
- Centralised property data with fewer silos
- Auditable digital trails for better compliance
- Smart reporting for better performance visibility
Find out more about how you can get up and running with Alto in a little as 2 weeks here.
Don’t miss the moment
AI is here to stay and the agents adopting practical AI-driven tools today are already reaping the rewards. Faster listings, reduced admin, better compliance, and more time with clients.
At Alto, we’ve baked smart automation into the heart of the platform, prioritising ease of use and time-savings.
Whether you’re a solo agent striving to do more with less, or a multi-branch agency building a high-performance team, practical AI is your competitive edge.
Want to see how much time you could save?
We’ve developed the Estate agent’s checklist: How to save 40 hours a month with Alto packed with insights and tips to help you cut down your hours, and simplify your workflow.
